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Business Development Program Assistant

Business Development Program Assistant Department: Business Center Location: Eau Claire, WI Starting Wage: $26,387 - $32,984 Job Description: WDEOC is a non-profit Community Action Agency dedicated to alleviating poverty-related conditions in western Wisconsin. Founded in 1966, we operate more than 20 unique programs for low-income families and individuals, including:

  • Head Start & Early Head Start

  • Homeless Services (Housing First, Homeless Shelters, Rapid Rehousing)

  • Child Care Partnership (Resource & Referral, YoungStar, Food Program)

  • WHEAP Energy Assistance

  • Weatherization & Home Rehab

  • Fresh Start (Youth Development)

  • Business Development (Women's Business Center)

  • RSVP Volunteer Program (Volunteer Caregivers, Birthday Boxes, Weekend Food 4 Kids)

  • Transportation Programs (Work-n-Wheels, Paratransit Certification)

We're hiring a Business Development Program Assistant to help assist the organization’s Business Center Department. Job duties include: Data Entry Enters client training, counseling, and business startup data in multiple database (s) to meet required timelines and per the guidelines of each specific grantor

  • Cross references all databases to assure numbers are accurate prior to reporting to the grantor

  • Maintain CenterIC database and our online training calendar and online registration process

  • Manages direct mailing and email correspondence for registration for trainings, workshops, and seminars in all locations as requested Prepares manuals, forms, reports, news releases, flyers etc. as required

  • Keeps program assistant procedures manual updated

  • Maintains a calendar of due dates and required timelines for news releases, all data entry and other required tasks to assure duties are completed by the required timelines

Provides Program Information to Clients and Business Community

  • Provides verbal or written information regarding Western Dairyland’s Business Center services and opportunities as requested

  • Distributes news releases, community calendar updates, training materials, meeting notices etc. by required timelines

  • Provides copies of all news releases and printed material to supervisor for approval prior to distribution

  • Assures that all phone and email messages are returned or replied to promptly

Clerical Services

  • Maintains files and filing systems for all training forms, client forms, news releases, news articles, documents, records, etc. as requested

  • Maintains and updates new client files and all program and training forms in both office locations

  • Completes and distributes written minutes of all staff meetings by the required timeline.

  • Maintains office supplies for all staff, prepares purchase orders, receives purchase orders etc. as directed

  • Reconciles PayPal report by the 5th working day of the month; reconciles training and special event income, prepares financial reports and forwards to the Business Development Director in a timely manner

  • Assists at the front desk as needed

Organization and Implementation of Special Events and Programs as Assigned

  • Assists in organizing the location, times, speakers, etc for networking meetings

  • Provides assistance to organize and present the Annual Women’s Business Conference


  • Performs all duties by or in advance of assigned timelines

  • Handle and safely secure all payments received for program events

  • Other duties as assigned

Required Qualifications Experience

  • This position requires demonstrated experience in secretarial and office procedures

  • 1-year experience with electronic data processing

Knowledge, Skills, and Abilities

  • Be punctual and maintain a neat, professional appearance

  • Have excellent verbal and written communication skills

  • Have excellent listening skills

  • Be accurate and detail oriented

  • Have good organizational skills

  • Have above average skills using a personal computer

  • Have a strong sense of customer service

  • Have excellent time management skills

  • Have the ability to maintain confidentiality

The starting salary is $26,387 to $32,984 based on experience. We offer a complete benefit package, including:

  • Health, dental and life insurance

  • 401(k) plan with up to a 6% match (employee contributes 3%, WDEOC contributes 6% for a 9% total)

  • Vacation (starting at two weeks; increasing to 6 weeks max)

  • Personal leave (28 hours annually)

  • Paid holidays (9 days each year)

  • Sick leave (8 hours earned per month)

  • Flexible work schedule with generous accommodations for family, school, and volunteer commitments

  • Opportunities for continuing education, conferences, and classes

  • WDEOC is a qualified employer under the federal Public Service Loan Forgiveness (PSLF) program.

The application deadline is Friday, February 11th, 2021. To apply for this position:

  • Complete an affirmative action form on our website

  • Send a cover letter and resume to Jeremiah Segerstrom at jeremiah.segerstrom@

This agency is an equal opportunity employer. WDEOC provides equal employment opportunities to all applicants and prohibits discrimination and harassment of any type: race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We pride ourselves on maintaining an inclusive and family-friendly work environment. Learn more about our organization at Job Type: Full-time Benefits:

  • 401(k)

  • 401(k) matching

  • Dental insurance

  • Employee assistance program

  • Health insurance

  • Paid time off

  • Professional development assistance


  • Monday to Friday

Licenses, Certifications, Authorizations Required

  • Must have a valid driver’s license

  • Must have an insured vehicle

  • Must meet Western Dairyland’s insurability requirements

  • Must have a valid driver’s license

Company's website:

Company's Facebook page:

Work Remotely:

  • No

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